To ensure all files are accounted for when you copy them to a USB drive and carry them to your presentation location, see Package a presentation for CD or USB flash drive.Ĭonsider storing your presentation on OneDrive so it can be accessible to you from any device with an internet connection. Turn off screen savers, and ensure you have the appropriate files and versions of software that you need, including PowerPoint. Make sure that all equipment is connected and running.ĭon't assume that your presentation will work fine on another computer.ĭisk failures, software version mismatches, lack of disk space, low memory, and many other factors can ruin a presentation. Show up early and verify that your equipment works properly. Top of Page Tips for delivering an effective presentation To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation. Themes automatically set the contrast between a light background with dark colored text or dark background with light colored text. Use high contrast between background color and text color. See Combining colors in PowerPoint – Mistakes to avoid.įor information about using themes, see Add color and design to my slides with themes. You don't want the background or design to detract from your message. Make slide backgrounds subtle and keep them consistent.Ĭhoose an appealing, consistent template or theme that is not too eye-catching. Use only enough text to make label elements in a chart or graph comprehensible. Make labels for charts and graphs understandable. Don't overwhelm your audience by adding too many graphics to a slide, however. You can remove articles such as "a" and "the" to help reduce the word count on a line. Some projectors crop slides at the edges, so long sentences may be cropped. You want your audience to listen to you present your information, rather than read the screen. Use bullets or short sentences, and try to keep each to one line that is, without text wrapping. Keep your text simple and minimize the amount of text on your slides Try to avoid using font sizes smaller than 18 pt, and you may need to go larger for a large room where the audience is far away. Avoid very thin or decorative fonts that might impair readability, especially at small sizes.Ĭhoose a font size that your audience can read from a distance. Tips for creating an effective presentationĬhoose a font style that your audience can read from a distance.Ĭhoosing a simple font style, such as Arial or Calibri, helps to get your message across.
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